Privacy Policy

How we collect, use and protect your personal data

Last updated: March 2026

1. Data Controller

The data controller for this website is Shockat Adam MP, Member of Parliament for Leicester South.

Constituency Office: 8 De Montfort Street, Leicester, LE1 7GA
Parliamentary Office: House of Commons, London, SW1A 0AA
Email: shockat.adam.mp@parliament.uk

2. Legal Basis for Processing

We process personal data under the following legal bases as defined by the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018:

  • Consent (Article 6(1)(a)): When you sign up to volunteer, subscribe to our newsletter, or submit a contact form, you provide explicit consent for us to process your data for those purposes.
  • Legitimate Interest (Article 6(1)(f)): We process data for constituency casework and to represent your interests as your Member of Parliament.
  • Legal Obligation (Article 6(1)(c)): We may process data to comply with parliamentary duties and legal requirements.
  • Public Task (Article 6(1)(e)): Processing necessary for the performance of parliamentary functions carried out in the public interest.

3. What Data We Collect

We may collect the following personal data:

  • Contact information: Name, email address, postal address, phone number, and postcode when you contact us or sign up to volunteer.
  • Volunteering preferences: Your chosen roles, availability, and local ward when you sign up through the volunteer or Clean Streets forms.
  • Casework data: Details of issues you raise with us as your MP, which may include sensitive personal data (e.g. health, immigration status) where necessary to assist you.
  • Newsletter subscriptions: Your email address when you subscribe to updates.
  • Website usage data: We do not use tracking cookies or analytics that collect personal data. The postcode checker queries external APIs (Parliament Members API, postcodes.io) but we do not store the postcodes entered.

4. How We Use Your Data

  • To respond to your enquiries and provide constituency services
  • To manage volunteering activities including Clean Streets and campaign work
  • To send you updates about parliamentary work and constituency news (where you have subscribed)
  • To carry out parliamentary duties on your behalf
  • To invite you to relevant events and community meetings

5. Data Sharing

We do not sell, trade, or share your personal data with third parties for marketing purposes. We may share data with:

  • Parliamentary authorities where required for casework or parliamentary duties
  • Government departments or agencies where necessary to resolve issues you have raised
  • Our staff team and authorised volunteers, subject to confidentiality agreements, to the extent necessary to assist with your enquiry
  • Law enforcement agencies if required by law

6. Data Retention

We retain personal data only for as long as necessary for the purpose for which it was collected:

  • Casework: Retained for the duration of the parliamentary term plus 12 months, then securely deleted unless ongoing action is required.
  • Volunteer data: Retained for the duration of your volunteering activity and deleted within 6 months of your last engagement.
  • Newsletter subscriptions: Retained until you unsubscribe.
  • Contact enquiries: Retained for up to 24 months.

7. Special Category Data

Where casework involves sensitive personal data (such as health information, ethnicity, religious beliefs, or immigration status), we process this under Article 9(2)(g) of UK GDPR — processing necessary for reasons of substantial public interest — specifically under Schedule 1, Part 2 of the Data Protection Act 2018 for the exercise of a function conferred on a person by an enactment or rule of law (parliamentary functions).

8. Your Rights

Under UK GDPR, you have the following rights:

  • Right of access: Request a copy of the personal data we hold about you (Subject Access Request).
  • Right to rectification: Request correction of inaccurate data.
  • Right to erasure: Request deletion of your data where there is no compelling reason for continued processing.
  • Right to restrict processing: Request limitation of how we use your data.
  • Right to data portability: Request your data in a structured, machine-readable format.
  • Right to object: Object to processing based on legitimate interest or public task.
  • Right to withdraw consent: Where processing is based on consent, you may withdraw it at any time.

To exercise any of these rights, please contact us at the email address above. We will respond within one month.

9. Data Security

We implement appropriate technical and organisational measures to safeguard your data from unauthorised access, disclosure, alteration, or destruction. All staff and authorised volunteers who handle personal data are required to maintain confidentiality. Handwritten notes containing sensitive constituent data are regularly shredded.

10. Cookies

This website does not use tracking cookies, advertising cookies, or third-party analytics services that collect personal data. Essential cookies may be used for basic website functionality only.

11. Third-Party Services

This website embeds content from the following third-party services:

  • OpenStreetMap / Leaflet.js: For displaying the constituency map. Subject to OpenStreetMap's privacy policy.
  • YouTube: Video content may be embedded from YouTube, subject to Google's privacy policy.
  • Parliament Members API / postcodes.io: Used for the postcode checker. Queries are made client-side and are not stored by us.

12. Children's Data

We do not knowingly collect personal data from children under 13. If you believe we have inadvertently collected such data, please contact us immediately and we will take steps to delete it.

13. Complaints

If you are unhappy with how we handle your personal data, you have the right to lodge a complaint with the Information Commissioner's Office (ICO):

ICO Helpline: 0303 123 1113
Website: ico.org.uk

You also have the right to raise concerns with the Parliamentary Commissioner for Standards if the complaint relates to parliamentary activities.

14. Changes to This Policy

This Privacy Policy may be updated periodically to reflect changes in our practices or relevant legislation. The latest version will always be available on this website. If significant changes are made, we will aim to notify regular correspondents via email where practicable.